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YOURPACEAI WORKSHOP · Beginner

AI workplace productivity

Identify a useful workplace task, use an approved AI tool and measure whether it improves the result.

60–90 minutes · Five modules, a portfolio workbook and automatic assessment.

No coding required. Use the fictional notes. Follow your employer’s approved-tool and data rules for real work.

Open interactive workshop

Read all lessons freely here. The interactive workshop lets you save your workbook, take the automatic assessment and earn a non-accredited certificate.

By the end, you can

Practice materials

Download practice pack
Read the fictional source material
FICTIONAL MEETING NOTES
Meeting: Riverside team planning
Alex will draft the event description by Friday.
Sam will check room availability; no deadline agreed.
Someone needs to confirm accessibility arrangements; no owner agreed.
No decision was made about paid advertising.
Second test: Alex is away and the event date is not confirmed. Do not assume a replacement owner or date.

TIME LOG
Manual task: 15 minutes
AI-assisted draft: 2 minutes
Review and corrections: 6 minutes
Quality target: every action linked to notes; unknown owners and deadlines marked.

SUPPLIED FLAWED ACTION
Sam will book the room and pay for advertising by Friday.

Improve one work task with AI

MODULE 1 OF 5

Pick a low-risk task

Start with a repetitive task where you can review the result, such as a draft agenda or summary of fictional notes. Define success before using AI: less time, clearer output or fewer omissions. Follow your organisation’s approved-tool and data-handling rules.

Worked example

Input

Potential tasks: summarise dummy meeting notes or automatically decide staff promotions.

Reviewed result

Start with the dummy summary: it is bounded and reviewable. Do not automate consequential employment decisions from this workshop.

Define success and a human check before using a tool.

Quick check: Can speed alone be the success measure?

No. Include accuracy and completeness.

Your activity

Choose a task and write down its inputs, desired result, review step and one measure of success.

MODULE 2 OF 5

Create a usable draft

Give context, audience and output requirements. Ask the tool to distinguish explicit facts from assumptions, and check the draft against the source. Never assume an action or decision happened merely because AI included it.

Worked example

Input

Notes say Sam checks room availability with no deadline.

Reviewed result

Action: “Check room availability — Sam — due date not agreed.” Paid advertising remains “no decision”.

Extract what was actually agreed. Do not turn a discussion into a decision or invent dates.

Quick check: Does checking availability mean the room is booked?

No. Those are different actions.

Your activity

Use fictional meeting notes to draft actions. Check every action against the notes and mark missing owners or dates as unknown.

MODULE 3 OF 5

Measure and repeat

Compare the reviewed AI-assisted result with a manual baseline. Include review and correction time in your measurement. Save a reusable prompt or checklist only after it works on more than one example, and stop using the approach if quality suffers.

Worked example

Input

Manual: 15 minutes; AI draft: 2; review: 6.

Reviewed result

Assisted total: 8 minutes. Saving: 7 minutes, if the reviewed output meets the same quality target.

Record both time and corrections. A second example tests whether the improvement repeats.

Quick check: Should you ignore correction time?

No. It is part of the task.

Your activity

Try two fictional examples. Record drafting time, review time and corrections, then decide whether the workflow is worth repeating.

MODULE 4 OF 5

Create a source-linked action list

Use columns Action, Owner, Due date, Source sentence and Status. Mark unknown fields explicitly. Compare the supplied flawed action with the notes.

Worked example

Sam checks availability, does not book the room, has no Friday deadline, and was not assigned advertising.

Your activity

Write the reviewed summary and action list. Identify every incorrect claim in the flawed action.

MODULE 5 OF 5

Test and measure a second example

Use the changed notes where Alex is away and the event date is unconfirmed. Record draft and review time rather than reusing the first timings as if measured.

Worked example

A reusable workflow asks for missing owners or dates and leaves the summary as a draft until checked by the meeting organiser.

Your activity

Create a before/after log and decide what you would reuse. Label supplied timing data separately from your own measurements.

A measured workplace workflow

Produce a checked meeting summary, action list and time comparison using fictional notes.

Workbook sections

  1. Task, source notes and quality criteria
  2. Reviewed summary and source-linked action list
  3. Corrections and before/after total effort
  4. Second-test result, reusable prompt and limitations

Review rubric

Automatic assessment and certificate

Five knowledge questions and three applied scenario checks are marked immediately. Pass with at least 4/5 knowledge answers and all 3/3 applied checks correct. Feedback and retries are available. Certificates also require five completed activities and a four-section workbook. The portfolio is recorded, not independently graded; the assessment is open-book, unproctored and non-accredited.

Take the workshop assessment

Continue with external study

Go further with a portfolio project

Using fictional meeting notes, create a reviewed summary and action list. Compare time and accuracy with a manual approach.

External course access and fees are set by their providers.